Being a property manager is not easy as you will have a bunch of day-to-day activities that you will need to complete. Of course, there will be a lot of repetitive tasks like filling out the forms or sending the monthly costs to the estate owner etc. Well, there are few tips that could come in handy, especially when you combine them with the latest technologies.
We do not say it is a boring job, but rather interesting that every day prepares you something new. These are tips that you should have in mind to make your job easier.
As you will have to fill out a lot of forms and papers, the best way to prepare yourself for this is to ensure you have the proper templates. This is especially important if you are managing a lot of units, so to avoid typing each form individually, you can organize your templates.
Take a day off, or do this after the work, and organize all types of forms that you could possibly need. A template for payments, terms and conditions, tax expenses and so on. Although it takes time to form all the templates and write them, it will save you a lot of time later during your work.
If you want to be a successful manager, forget the procrastinating! As a reliable agent, you need to perform all the duties well and on time since no one likes to have delivered a paper lately.
In order to avoid this, you need to come up with your daily plan of activities that you must perform and order the priorities. The most prioritized task should be done immediately!
Set up a strategy and goals
The long term strategy is a must in this job, especially when you have more units to handle. Some of the questions that could help you in this are: what can you do to lessen your costs, are your tenants satisfied, are there any procedures that you could skip/implement that will get you better results?
Of course, setting the strategy implies that you should set up your goals, like you need to find two tenants till the end of week or so. The better you define the goals and strategy, your results will come faster as you know what you need to do first.
Quarterly inspections are crucial
A lot of property managers skip this, or they hire someone else to do this job. Hiring a professional is a good way to ease off your burden, but do have in mind that you are responsible for all the problems that might occur.
If you fail to inspect everything and find out the issues, your tenants could end up unhappy.
The quarterly inspections help you to preserve the value of the property, allows you to see the area that needs improvement, ensures there are no illegal activities and gives more confidence to your customers.
One thing that managers forget when it comes to organization is to understand the ways of making your things more organized. With the help of technology, you can easily organize your documents so you could access them any time so make sure you use it. In this way, you can easily prioritize the problems and know which one is the emergency case.